Audit points out lack of documentation for MTA work orders 

The Municipal Transportation Agency lacked supporting documents for its work-order billings, based allocations on budgeted, rather than actual costs, and in some cases, did not have written contracts with fellow city agencies, according to a new report from The City’s Controller Office.

The MTA’s work-order payments — reimbursements to fellow city departments for various tasks — amounted to nearly $66 million this fiscal year, a total that accounts for eight percent of the agency’s budget. That high cost has come under fire from many members of The City’s Board of Supervisors, who suggested the agency should cut down on work-order spending before moving forward with proposed service reductions.

On Friday, the Controller’s Office released a months-long report on MTA work orders, with the audit issuing 43 separate recommendations to help the agency improve its reimbursement process.

The recommendations suggest the MTA provide consistent reports that confirm tasks are performed efficiently, make sure that all work-order agreements are backed by written contracts, and make payments only after sufficient supporting documents have been provided.

Since 2001, the MTA’s work order payments have more than doubled, from $30 million to $66 million. The agency plans on reducing its work order payments by $6.5 million (roughly 10 percent of its current total) for the upcoming fiscal year, although it still has not specified how it will do so.

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Will Reisman

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