Mayor Ed Lee cracks down on attendance of boards and commissions 

Mayor Ed Lee has called for a review of the attendance of mayoral appointees on San Francisco board and commissions for last fiscal year, and has also ordered quarterly attendance reports moving forward.

The new attendance reporting requirements also comes with a warning. Mayor Ed Lee plans to post the attendance records for all the public to view on his Web site, http://www.sfmayor.org.

Attendance on The City’s commissions and boards has long been an issue dogging mayors, and the tracking of it has also proven challenging.

But now those selected to serve on city commissions and boards and are being held to a higher standard.

“Beginning this fiscal year, the Mayor will be tracking attendance for mayoral appointees on a quarterly basis and then posting those records on the Mayor's website for the public's review,” said an Oct. 13 email sent to a city commission  from Lee’s staffer Nicole Wheaton.

She also said that now is the time to address those who are routine no-shows. “Mayor Lee is requesting that Chairs/Presidents take this opportunity to speak to those Commissioners that have unexcused absences resulting in an attendance rate of less than 75% for FY10-11, so that you can confirm the importance of consistent attendance,” the email said.

The whole point of this is to ensure government is operating most efficiently.

“Commissioner attendance is necessary for each commission to function well and effectively advance departmental goals,” the email said. “The Mayor often makes appointments to commissions that allow diverse viewpoints to be represented, and each individual commissioner's experiences and skills are highly valued. Therefore, each commissioner's consistent attendance allows for the full potential of each commission to be utilized.”

City commissioners and boards play an important role in influencing city policies, on everything from whether there should be a pet sale ban to whether police officers should carry Tasers. They include such bodies as the Small Business Commission, the Police Commission, the board of directors overseeing Muni, and the Juvenile Probation Commission.

The full text of the Oct. 13 email from the Mayor’s Office follows:

Good afternoon Board Chairs and Commission Presidents,

As you are all aware, the Mayor recently requested a full review of the FY10-11 attendance of all mayoral appointees.

It is the Mayor's opinion, and I am sure an opinion you all share, that commissioner attendance is necessary for each commission to function well and effectively advance departmental goals. The Mayor often makes appointments to commissions that allow diverse viewpoints to be represented, and each individual commissioner's experiences and skills are highly valued. Therefore, each commissioner's consistent attendance allows for the full potential of each commission to be utilized. Also, meeting attendance is one of the many factors that the Mayor uses to consider future appointments of individuals currently serving on commissions.

In a continuing effort to increase governmental efficiency and performance, the Mayor's Office will be implementing a new method of tracking mayoral appointee attendance. Beginning this fiscal year, the Mayor will be tracking attendance for mayoral appointees on a quarterly basis and then posting those records on the Mayor's website for the public's review.

The Mayor is requesting that you, as Board Chairs and Commission Presidents, inform your Commissioners of this request. Also, to be very clear, we are only tracking mayoral appointee attendance, however, we are also encouraging appointees with other appointing authorities to participate in this act of transparency.

The Mayor has requesting the following information be collected and transmitted to the Mayor's Office:
1. Total number of full commission meetings held since the beginning of FY11-12 (Since July 1, 2011).
2. Total number of meetings attended by each Commissioner (since July 1, 2011)
3. Total number of unexcused absences since July 1, 2011. (The Mayor's Office considers absences “excused” if commission secretaries are notified in advance of the meeting about the absence.)

Note: The Mayor will not be posting Commissioner's Committee attendance and tardiness at both Committee and full Commission meetings, however, I will be informally tracking these. If, for whatever reason, a lack of attendance or tardiness begins to impede the Commissions ability to hear and act on items, I will notify the Mayor.
We are requesting Commissions to report attendance for the following time periods:

Q1: July 1, 2011 – September 30, 2011
Q2: October 1, 2011 – December 31, 2011
Q3: January 1, 2012 – March 31, 2012
Q4: April 1, 2012 – June 30, 2012

Finally, the Mayor did have some concerns related to attendance records for FY10-11. On behalf of the Mayor, I would like to request that you ask your Commission/Board Secretary for a copy of the final version of the FY10-11 Attendance Report that was sent to the Mayor's Office. Mayor Lee is requesting that Chairs/Presidents take this opportunity to speak to those Commissioners that have unexcused absences resulting in an attendance rate of less than 75% for FY10-11, so that you can confirm the importance of consistent attendance.

If anyone has questions or concerns related to the Mayor's request, please contact me directly at 554-7940.
Thank you in advance for ensuring that our city's commitment to transparency and accountability is met.

Best,
Nicole

Nicole Wheaton
Commissions & Appointments
Office of Mayor Edwin M. Lee

jsabatini@sfexaminer.com

Pin It
Favorite

More by Joshua Sabatini

Latest in Dance

Thursday, Aug 27, 2015

Videos

Related to Dance

Most Popular Stories

© 2015 The San Francisco Examiner

Website powered by Foundation